Feb 02, 2016
Outlook Tip #8 - Highlight Emails Sent Only 'To' You
The previous tip showed you how to find related emails swiftly. This tip will discuss how to highlight all emails in your Outlook mailbox that were sent with your email address alone in the 'To' field.
Tip 8: Instantly highlight all emails sent only "To" you
Most times, emails arriving in your mailbox are addressed "To" you only. But if your work requires you to work with teams of people or to collaborate with others, there is a good possibility that your inbox will also be filling up with emails where either you are in "CC", or your email is not the only one in the "To" field. This is probably okay with you…except when you are pressed for time and would like to attend to only those emails that require your sole response.
Here's how you can instantly highlight all emails sent only "To" you:
Step 1: In the 'View' tab on the Outlook ribbon in your inbox, go to the 'Current View' section and click on "View Settings".
Step 2: Click on 'Conditional Formatting' and then on the "Add" button in the dialog box that opens up.
Step 3: Type 'Only to Me' (or any other tag you prefer) under 'Name'
Step 4: Click on 'Font' and choose the formatting you would want these emails to be highlighted in (for example - italicized, red, Comic Sans font). Click 'OK'.
Step 5: Click the 'Condition' button and make sure that the box next to 'Where I am:' is checked.
Step 6: From the drop-down menu in this dialog, select 'The only person on the To line'.
Step 7: Click 'OK' in all open dialog boxes to close them.
And voila! Your inbox will now show all emails marked only "To" you, highlighted in the formatting of your choice!
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